Organizations around the world are using all-hands meetings, sometimes called town halls, to encourage teamwork, increase participation, and build a strong sense of community at work. It's not just about getting everyone in the same room or on the same screen; it's about creating a meaningful experience that leaves a lasting impression on employees.

‍

In this blog, we will explore the world of all-hands meetings and discuss various strategies and techniques to enhance their impact. 

‍

The Importance of All-Hands Meetings

‍

All-hands meetings are great for employee engagement and can be vital to the success of an organization. They provide a great opportunity to align employees with the company. According to a study by Gallup, companies with highly engaged employees were found to be 21% more profitable and 17% more productive compared to those with less engaged employees. Here are some other benefits of all-hands meetings: 

‍

1. Keeps your team updated and improves alignment
2. Celebrates people and uplifts team spirit 
3. Gives a voice to everyone
4. Fosters a healthy company culture
5. Connects remote teams and workers with executives

‍

‍

Mastering the All-hands Experience

‍

1. Elevate the All-Hands Experience

‍

All-hands meetings can be a great opportunity to spark thought-provoking discussions and get real-time feedback. Rather than having employees passively sit through meetings, it is important to ensure they are actively participating in discussions.

‍

Consider the following strategies to create an impactful all-hands experience:

‍

• Prep: Prepare an engaging agenda that covers key topics that align with your team's goals.
• Invite new speakers: Infuse fresh perspectives and insights by inviting new speakers to share their expertise or success stories (can be an employee!) 
• Celebrate Wins: Recognize and celebrate achievements, milestones, and team successes.
• Showcase an Employee: Highlight the outstanding contributions of an employee. 
• Clarify Values: Connect the team to the organization's purpose, reinforcing a shared vision and fostering a sense of belonging.

‍

By incorporating these elements into your all-hands meetings, you can master the experience and create a powerful platform for team engagement and alignment toward collective success.

‍

‍‍

2. Leverage Technology

‍

Having the appropriate technology to plan and host meetings is essential for a seamless and positive experience. According to Bizzabo’s 2020 study, event management technology saves businesses 200 hours per year, while 20% of organizations save 360 hours. 

‍

With Epoch, organizations can create, promote, and measure internal events all in one place to create a seamless experience for both their employees and the organization.  

‍

‍‍

3. Make it Fun!

‍

It is important to create and inclusive all-hands meeting where employees from all corners of your company can participate. 

‍

Here are some ideas to enhance engagement: 

‍

• Start the meeting with a fun icebreaker activity
• Use interactive polls to get immediate input
• Have a quiz that encourages everyone to participate and enjoy some friendly competition
• Show videos that capture the attention of viewers
• Play connection and get to know you games
• Compete in “The Price Is Right” style number guessing games
• Run an event such as a hackathon
• Host a lunch and learn

‍

‍

4. Measure and Continue Improvement

‍

To ensure the effectiveness of all-hand meetings, hosting post-event surveys is crucial to evaluate their impact and gather feedback. This allows you to measure the meeting's success and adjust for future gatherings. 

‍

Epoch allows organizations to measure impact with reporting and analytics. Users can track engagement, participation, and feedback all in one place. Epoch also provides reports and actionable insights to share with leadership. 

‍

By implementing these strategies and utilizing technology, organizations can make their all-hand meetings more impactful, fostering a sense of teamwork, alignment, and community among employees. Epoch can help with this! Book a demo today.

‍